Controller Job Description


Position Description: Controller

Basic Function: Responsible for supervising the day to day activities of the Finance Department. Prepares and the monthly GAAP financial statements, budget and cash projections, the statement of cash flows and other occasional accounting reports for tradeshows.Supervises departmentís business affairs.Along with the Senior Director is responsible for annual audit and maintaining relationships with auditors throughout the year.Responsible for all bank reconciliations, which include credit card merchant reconciliations with the assistance of the Senior Accountant.Coaching and mentoring to the finance staff.Sets priorities for the department and assures all deadlines are met.Works with organization vendors and staff to ensure compliance with organization and accounting policies.Suggests accounting policies that streamline procedures between the organization and its vendors.Other duties as assigned.Responsible for working with Department Heads and the Budget Committee for the formulation of annual budgets.

The controller position is accountable for the accounting operations of the company, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles or international financial reporting standards.

Principal Accountabilities:

Planning

  1. Assist in formulating the company's future direction and supporting tactical initiatives
  2. Manage the capital request and budgeting processes
  3. Develop performance measures that support the company's strategic direction

Management

  1. Maintain a documented system of accounting policies and procedures
  2. Manage outsourced functions
  3. Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives
  4. Oversee the accounting operations of subsidiary corporations, especially their control systems, transaction-processing operations, and policies and procedures.

Operations

  1. Participate in key decisions as a member of the executive management team
  2. Maintain in-depth relations with all members of the management team
  3. Manage the accounting, human resources, investor relations, legal, tax, and treasury departments
  4. Oversee the financial operations of subsidiary companies and foreign operations
  5. Manage any third parties to which functions have been outsourced
  6. Oversee the company's transaction processing systems
  7. Implement operational best practices
  8. Oversee employee benefit plans, with particular emphasis on maximizing a cost-effective benefits package
  9. Supervise acquisition due diligence and negotiate acquisitions

Transactions

  1. Ensure that accounts payable are paid in a timely manner
  2. Ensure that all reasonable discounts are taken on accounts payable
  3. Ensure that accounts receivable are collected promptly
  4. Ensure that payroll is processed in a timely manner
  5. Ensure that periodic bank reconciliations are completed
  6. Ensure that required debt payments are made on a timely basis
  7. Maintain the chart of accounts
  8. Maintain an orderly accounting filing system
  9. Maintain a system of controls over accounting transactions

Risk Management

  1. Understand and mitigate key elements of the company's risk profile
  2. Construct and monitor reliable control systems
  3. Maintain appropriate insurance coverage
  4. Ensure that record keeping meets the requirements of auditors and government agencies
  5. Report risk issues to the audit committee of the board of directors
  6. Maintain relations with external auditors and investigate their findings and recommendations

Funding

  1. Monitor cash balances and cash forecasts
  2. Arrange for debt and equity financing
  3. Invest funds
  4. Invest pension funds

Third Parties

  1. Participate in conference calls with the investment community
  2. Maintain banking relationships
  3. Represent the company with investment bankers and investors

Reporting

  1. Issue timely and complete financial statements
  2. Recommend benchmarks against which to measure the performance of company operations
  3. Calculate and issue financial and operating metrics
  4. Manage the production of the annual budget and forecasts
  5. Calculate variances from the budget and report significant issues to management
  6. Provide for a system of management cost reports
  7. Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations

Compliance

  1. Coordinate the provision of information to external auditors for the annual audit.Includes preparation and/or review of schedules, communication with the audit team explaining the organizational accounting process and procedures and supplying supporting information.If further documentation is requested by auditors.
  2. Monitor debt levels and compliance with debt covenants
  3. Comply with local, state, and federal government reporting requirements and tax filings

 

Desired Qualifications: The controller candidate should have a Bachelor's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience for a major company or division of a large corporation.  Preference will be given to candidates with the Certified Public Accountant or Certified Management Accountant designations, non-profit experience as well as Blackbaudís Financial Edge Experience.

Working Conditions: Primarily in an office environment. Will be expected to travel as needed to company subsidiaries, as well as to potential acquirees to conduct due diligence. Periodic weekend or evening work is expected.

Supervises: All accounting staff

To Apply Please send cover letter with salary requirements and resume to hr@navyleague.org. No phone calls please.